RECORDS MANAGEMENT TRAINING
Records Management 1 - Overview of Records Management Laws and Programs (1.5 Hours) Registration Required. Cost: Free
This class is an introductory class for governmental agency Records Management Liaisons and other agency employees who want a better understanding about the records management laws in Louisiana and what their agency needs to know about records management in order to comply with these laws. The class will cover responsibilities of the Records Management Liaison and the Administrative Rules governing records management in Louisiana.
This class will also stress the importance of disaster planning (business continuity planning) from the records management perspective.
Records Management 2 - Records Retention Schedule Development and Revisions (1.5 Hours) Registration Required. Cost: Free
This class is an introductory class on records retention schedules and their development and revision. This class is recommended for any agency needing to develop a records retention schedule for the first time or needing to review or revise their schedule. Class will include instruction on inventory methods and how to complete the new records retention schedule forms being implemented in FY 2008 by the Division of Archives, Records Management and History.
The class will review the different classes of records (vital, important and useful) and how to assign those designations to existing and future records series. The class will also review the procedures for dealing with damaged records and what to do if a disaster strikes.
Records Storage 1 (NEW CLASS) - Storing Records in the State Records Center and Donating Records to the State Archives - 1 hour
This class will review how agencies can transfer their records to the State Records Center for temporary storage and the information they will need to provide to facilitiate the transfer of the records into storage. This class will also discuss the process of how agency records are donated to the State Archives and the important differences between the State Records Center and the State Archives.
Location and Registration
Class will be offered on the dates and times listed below. All classes will be held at the Louisiana State Archives Auditorium (3851 Essen Lane, Baton Rouge, LA 70809). Seating is on a first come, first serve basis. No confirmations will be sent. Registrants will only be contacted if space is not available for their selected date.
DATES FOR Summer/Fall 2009
Records Management 1 and 2 Classes
Afternoon Classes
Class times:
1 p.m. - 2:30 p.m. Records Management 1
2:45 p.m. - 4:15 p.m. Records Management 2
4:15 p.m. - 4:30 p.m. Questions and Answers
Afternoon Class Dates:
Jul. 21, 2009
Sept. 18, 2009
Oct. 23, 2009
Dec. 22, 2009
Morning Classes
Class times:
8:30 a.m. - 10 a.m. Records Management 1
10:15 a.m. - 11:45 a.m. Records Management 2
11:45 a.m. - noon Questions and Answers
Morning Class Dates:
Aug. 13, 12009
Nov. 19, 2009
Records Storage 1 Class:
Morning Sessions 10:30 a.m. - 11:30 a.m.
Jul. 20, 2009
Oct. 23, 2009
Dec. 22, 2009
Dec. 28, 2009
Afternoon Session 1:30p.m. - 2:30 p.m.
Nov. 19, 2009
To register, please send us your form via fax 225-922-1220 or via regular mail to Louisiana State Archives, Attn: Records Management, 3851 Essen Ln., Baton Rouge, LA 70809 so that it is received at least one day in advance of the class. If a class you select is full, you will be contacted to reschedule for the next available date. No registration confirmations will be sent. Questions about this training can be directed to either Carrie Fager, CRM ( 225-925-7552 ; carrie.fager@sos.louisiana.gov ) or Sandra Hotard ( 225-925-7695; shotard@sos.louisiana.gov ).
Download Records Management Training Registration Form here. |