ACQUISITIONS AND PROCESSING
Records are essential to the proper interpretation of our state's history, and the State Archives is mandated to collect and to maintain this documentary evidence. The State Archives is the official repository for more than thirty thousand cubic feet of archival records. These records are stored in secured stacks on the building's second and third floors. Both stack areas feature state of the art climatic and environmental controls to protect the historical integrity of these records.
A broad spectrum of public and non-public records are maintained by the Acquisitions Department. These range from recently enacted legislative bills to documents dating back to Louisiana's colonial period. The most important of these records are secured in two fire proof vaults on the building's second floor. Within this steel and concrete structure are housed such historical treasures as the Treaty of New York, the Constitution of the West Florida Republic, the Ordinance of Secession, the original acts of the State Legislature, the Huey Long assassination inquiry, colonial documents from the Opelousas Post, the official records of Louisiana's Confederate government, original constitutions, and various historical artifacts. Access to these vaults as well as to the general stack area is limited.
Documents received by the acquisitions staff are evaluated, inventoried, catalogued, and added to the State Archives archival database prior to their being stored in acid free boxes.
If you have something you would like to donate, please call the Acquisitions Department for the criteria at 225-922-0105, or E-mail to acqproc@sos.louisiana.gov.
PUBLIC COLLECTIONS
Agriculture, Department of;
Reports, 2004-2005
Attorney General, Office of the;
Opinions December 2005 - January 2006
Opinions, June - September 2006
Opinions, January - February, 2007
Elementary and Secondary Education, Board of;
Annual Report, 2004-05
Meeting packets, 1995 - 2003
Ethics Administration, Louisiana;
Executive and General Files, 1990
Family Assistance Center, Louisiana;
Hurricane Katrina damage assessment maps
Cemetery maps
General maps
Reported missing/flooding maps
Reported missing photo address maps
Reported missing location maps
Governor, Office of the;
Annual reports - various
Harrah’s casino renegotiations – video cassettes
Legal Division Records: 2003-2006
Public document index
Reading Files 2000-2003
Groups Benefits, Office of;
Accounts Users Guide, 2005
Benefits Summary Guide, 2006
Newsletters, Fall 2005 – Summer 2006
Plan Member Handbook, 2005-2006
Plan Member Handbook, 2006-2007
Health and Hospitals, Department of;
Register of Out of State Deaths, 1942-1957
House of Representatives, Louisiana;
Bills and Resolutions from 2004 Regular and Extra Sessions
Bills and Resolutions from the 2005 Regular Session
Bills from the 2006 Regular Session
“Dead Ducks” from 2005 1st Extra Session and 2006 Regular Session
Journals from 2002 Regular and 1st Extra Session
Inspector General, Louisiana Office of;
Audit Initiation files, 1998-2003
Insurance, Department of;
Annual Report
Architectural renderings of stained glass artwork in Insurance building
Insurance Presentations
Louisiana Health Care Commission
Committee Minutes
Report to the Louisiana Legislature: 2005
Labor, Department of; Office of Worker's Compensation
Annual Report: 2005
Lafayette Parish Clerk of Court
Marriage Index 1982
Legislative Research Library Publications: 1974-2005
Louisiana State University
Louisiana and Lower Mississippi Valley Collection; Louisiana Ordinance of
Secession, 1861
Mineral Resources, Office of;
Miscellaneous Field Audit reports, 1991 - 1998
Miscellaneous Master files, 1986 – 1994
Petroleum Lands Division records
State Royalty Reports
Secretary of State, Office of the;
Elections Division
Absentee and Machine ballots - 2005
Ballots - 10/15/05, 11/12/05, 12/10/05
Correspondence 2005
Miscellaneous records
Precinct returns - candidates and constitutional amendments, 10/6/90
Precinct returns - candidates and constitutional amendments, 10/7/89
Propositions for 2005 elections
Elections Supervisors, Board of;
Miscellaneous records
Legal Services;
Powers of Attorney
Insurance Changes
Foreign Suits
Notary Division;
Annual Reports, 2005 & 2006
Applications, August 2005 – June 2006
Attorney Notary Disbarments/Suspension by Supreme Court, 2001-2003
Miscellaneous records
Notary Accounting Summary Reports, 2005
Publications Division;
Records of the Louisiana Legislature: 2005
Senate, Louisiana;
Bills and Resolutions from 2004 Regular and Extra Sessions
Bills and Resolutions from the 2005 Regular Session
Bills from the 2006 Regular Session
Daily Journals from 2001 1st and 2nd Extra Sessions
Daily Journals from 2002 Regular and 1st Extra Session
Daily Journals from 2005 1st Extra Session
Social Services, Department of; 1979 - 1991
Personnel Policy Manual
Safety Manual
DSS Manual
Miscellaneous Manuals and Forms
State Law Institute, Louisiana;
Legislative Disposition sheets, 1999
Acts of the Legislature, 1999 – 2004
State Register, Office of;
Registers - May - August 2005; January – August, 2006
Teachers Retirement System
Miscellaneous Publications
Treasury, Department of; Bond Commission
Meeting materials and agendas, 1990 - 2002
NON-PUBLIC COLLECTIONS
Clausen Collection, Gale
Miscellaneous files and ephemera of former State Superintendent of
Education Tom Clausen
Downing Collection, Judge Bob; Freedom Train Documents
Elon University Collection; 1930 map of new U.S. Highway 90 bridge
Fairchild Collection;
Miscellaneous materials on Greenwell Springs, LA: 1853-1950
Hanna Collection, Sam;
Newspaper Tributes
Herbert Collection, C. W.;
Port of Baton Rouge feasibility and economic impact studies
Winans, Fonville
Photograph of U.S. Senator Russell Long
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